COACHES GENERAL TIMELINE SUMMARY – This list is only intended to be a guideline for coaches on what tasks should be done by when.  In almost all cases some teams join the FSYFL late in the process and then can certainly catch up to the timeline.

 November 1^st  – 30^th  

·         Begin canvassing your proposed players and coaches to determine what teams are likely to have some degree of interest in the tournament
·         Begin to finalize your board approval, equipment and field practice site
·         Begin player registration processes and fee collection

December 1^st
·         Begin player registration processes and fee collection
·         Early Registration Fee payment Program (Deadline for payment December 1^st each year) – If you wish to participate in this program submit your amount.

The FSYFL Early Registration Discount Program allows coaches to collect some early registrations from their players (or pay the amount themselves) and in return receive some “FREE Player coupons” from the FSYFL.

For every $250 of early player registration fees received by the FSYFL BY CLOSE OF BUSINESS ON DECEMBER 1^st EACH YEAR the team coaches will receive ONE (1) free $125 player coupon which can then be applied to a single players fees.  Coaches may ONLY purchase a MAXIMUM of $500 of early payment vouchers (i.e. receive only 2 free coupons) per TEAM. The free player coupons may be used for any player on the team, and will simply be treated as a player payment.  Coaches should attach the coupons to the Coaches disbursement form when paying players fees, in the same way as a check or money order would be applied.  Early Registration Fee Payments should be sent to the FSYFL offices on this form.

PLEASE NOTE: The total amount of the early registration fees paid by a coach will be applied to their team’s players.  When coaches ultimately pay for their teams they will inform the FSYFL which players the early team registration fee should apply to.  Example:  If a coach pays $250 of their fees as an early registration by the required date that amount will be applied to 2 of their team players fees. (i.e. $250 early registration fee = $125 x 2 players).  THE EARLY REGISTRATION FEES PAID DOES NOT CONSTITUTE AN ADDITIONAL TEAM DEPOSIT.

December 15^th  - 31^st

·         Confirm with FSYFL the teams that are likely to be participating from your organization
·         Begin to collect all players paperwork

 January 1^st  

·         Secure Practice facility and start practice.  The FSYFL offices can provide an “FSYFL additional insured” insurance document for your practice field facility management if needed.  Please call the FSYFL hotline to obtain this document.
·         Decide on your team name and colors
·         Finalize registrations and player paperwork
·         Register your team on the FSYFL Registration Page

 January 15^th

·         Team cut off Deadline – provide FSYFL with final team count from your organization
·         A minimum of $500 of your players fees must have been submitted to the FSYFL to secure your team schedule spot.
·         Continue to collect the remainder of your players fees
·         Start developing your Team folder (Hard Cards/Birth Certificates/Medical & County Forms)

 January 31^st

·         At least 50% of your player registration fee payments should be into the FSYFL
·         Start to do your Team Photos and collect last minute additional players
·         Receive Game Jerseys
·         Receive Schedule

 February 7^th – 16^th  

·         All final player fee payments should be into the FSYFL
·         Attend Team File Folder Pre Certification Meetings (Dates and locations for these meetings vary based on regions, and will be posted on the www.FSYFL.com web site)

 February 18^th  

·         First Game